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DE-2758 - USA (California) - Document Scanning and Indexing, SharePoint Integration and Enterprise Content Management - Deadline May 3,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2758

Government Authority located in California; USA based organization looking for expert vendor for document scanning and indexing, SharePoint integration and enterprise content management.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide document scanning and indexing, SharePoint integration and enterprise content management.
- Scanning of documents, managing and digitizing archived and daily flow of documents by scanning, indexing, filing, retention and destruction services to digitize documents at 651 pine street, reduce
paper, minimize the physical storage footprint in file cabinets.
- Enterprise content management will contain documents, images and metadata produced by several county agencies.
- Planning, Designing and Developing a Document Capture Solution using Online SharePoint Solution.
- Online SharePoint Digital Imaging to evaluate and determine scanning volumes for the several departments, review document inventory for the several departments and provide a discovery documentation for the project, document management solution. manage taxonomy, categorize and tag existing content, users from each department to navigate and search for their documents, users in each department to have controlled access to information; security and permissions set up so each department is independent of the other, each department to have their business workflows configured to use online SharePoint products and technologies, provide a recommended public records acts solution to help streamline process, create work flow for review and approval with the ability to search and create reports.
- Document Services to Scan all manner of documents from standard 8.5 x 11 page sizes up through large format architectural drawings, documents smaller than 8.5 x 11will be taped to 8.5 x 11 sheets, save documents in accordance with a naming/indexing scheme provided by the various agencies, files saved by vendor in our document records system, in file formats appropriate to the software platform, any documents requested to be saved as PDF shall be in the PDF/A3 or plain PDF formats, Picking up of documents to be scanned, destruction of documents after scanning, vendor to prepare the documents for scanning including removing of bindings/staples/etc. and inspecting and repairing pages as needed, scans shall be at 300 dpi or greater, scans shall be duplexed as appropriate, images must be oriented correctly for viewing, text/images must be readable to the edge of the document, images shall be checked for quality, and needed adjustments to address skew and/or speckles/noise prior to delivery of product to the district file system, documents shall be scanned and saved in the correct order, metadata shall be incorporated into the document scans.
(2) All question must be submitted no later than April 26, 2019.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Onsite.

Expiry Date : Friday, 3 May, 2019

Question Answer Deadline : Friday, 26 April, 2019

Category : Data Entry, Scanning, Records and Document Related Services, Software, System and Application

Country : USA

State : California

Cost to Download This RFP Document : $ 9

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