DE-2898 - Canada (Ontario) - Paper to Digital Documentation Scanning and Indexing Services - Deadline June 3,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2898

Government Authority located in Ontario; Canada based organization looking for expert vendor for paper to digital documentation scanning and indexing services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide paper to digital documentation scanning and indexing services including followings services.
• Provide hardware for onsite scanning
• Indexing of scanned documents
• Storage of scanned documents
• Supporting servers and software for document scanning and document scanning storage
• Backup services for all servers, software, and any other digital assets included in the solution
• Comprehensive implementation plan and go-live support
• Ongoing support arrangement post-live including but not limited to maintenance, upgrades and additional training
• Training plan, and provision of any necessary training for ensuring end users are able to perform all tasks assigned to them related to the implemented scanning solution
• Comprehensive ongoing maintenance and support of any implemented hardware, software, or other parts of an implemented solution
• Develop workflows and processes to integrate scanning into existing clinical environments and Health Information Management (HIM) workflows
Implementation of a Scanning Solution will result in either immediate benefits or benefits over time as follows:
• Timely access to a complete health record for a patient, from anywhere
• Improvement in patient flow (more timely access to information)
• Workflow management
• Reduction in chart pull/refile, loose report filing (internal), chart assembly
• Offsite Storage – (eventual Record Culling eliminated)
• Reduced shelving space required
• Reduced off-site storage costs
• Reduced chart supplies (folders, etc.)
• Elimination of requiring Portering for chart delivery WCH
• Reduction in time searching for missing charts
• Timely access for Researchers
• Be responsible for all management and handling of patient records, including go-forward scanning of documents once a solution is implemented
• Manage day to day administration and use of a proposed solution
(2) All questions must be submitted no later than May 16, 2019.
(3) Contract period will be for five years.

[C] Eligibility:

- Onshore (Canada Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 3 June, 2019

Question Answer Deadline : Thursday, 16 May, 2019

Category : Data Entry, Scanning, Records and Document Related Services

Country : Canada

State : Ontario

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