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DE-2854 - USA (Colorado) - Digitize Records for Import to Electronic Document Management System - Deadline July 19,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2854

Government Authority located in Colorado; USA based organization looking for expert vendors for Digitize Records for Import to Electronic Document Management System.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide Digitize Records for Import to Electronic Document Management System to convert records to electronic images.  Planning is in the process of managing space constraints with regard to record storage and desires to increase document accessibility through an electronic format.  To achieve these two goals Planning would like to capture and import into the electronic image system the current file of paper documents.
- The purpose of this project is to convert paper records to digital format for inclusion in the County’s Electronic Document Management System, Laserfiche.
-  Due to budgeting constraints, the County will perform the indexing of the converted images in-house.
- Preparing documents for imaging and inserting a separator page for each subsection of the file (if file is composed in sections)
- Labeling the digital file name by the project number and format contained on the file folder (i.e. hyphens, alpha numeric combinations)
- Image paper documents of varying sizes that are currently contained in folders in colour where appropriate; and
- Delivery of electronic files ready for import into Laserfiche.
- The images must be provided as multi-page Tagged Image File Format (TIFF) images, with file names being the planning project number. the county information management systems staff will be responsible for importing the images in to laserfiche. special projects will be delivered in separate files for the county to control indexing as one master planning project with individual project numbers.
- The County prefers that the data is delivered via a secure FTP site.  However, the County will consider other delivery formats if they prove to be advantageous.
- Prior to beginning the conversion, the vendor will convert a small sample set of data (images) in order to verify that the files are in a format that will import into the document management system. The County will provide the sample set of documents to the vendor for the test conversion
(2) Approximately work volume will be 300,000 pages.
(3) All question must be submitted no later than July 12, 2019.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 19 July, 2019

Question Answer Deadline : Friday, 12 July, 2019

Category : Data Entry, Scanning, Records and Document Related Services, Software, System and Application

Country : USA

State : Colorado

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