MRB-13906 - Canada (Prince Edward Island) - Event Management Services - Deadline September 30,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: MRB-13906

Government authority located in Prince Edward Island; Canada based organization looking for expert vendor for event management services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide event management services.
(1) Administration/Tickets: -
- Organize all stakeholder meetings including meeting agenda and meeting minutes. All meeting costs will be the responsibility of the client
- Review and approve all invoices for payment
- Oversee and present financial statements
- Oversee accounting activities of bookkeeper (bookkeeping services to be contracted directly by the
- Develop and manage event budget and present regular updates to the stakeholder group
- Manage cash flow
- Develop a distribution strategy for advance tickets and execute accordingly. This will include a
pre-Christmas launch and reviewing options for off-island sales.  (2) Marketing: -
- Manage web and online marketing
- Manage the brand
- Develop and execute marketing plan and budget
- Development and distribution of collateral
- Leverage budget with potential marketing partners
(3) Funding/Sponsorship: -
- Develop relationships with funding partners; prepare funding proposals to secure funding and prepare final reports as required
- Renew 2019 sponsor agreements
- Identify and solicit potential new sponsors and develop a strategy for growth – it should be noted that some travel may be required to secure partnerships
- Create a campaign for Corporate Ticket sales and friend packages
- Create sponsor benefit package and manage sponsor benefits
- Prepare final report for sponsors
(4) Operations: -
- Manage the site venues
- Manage all site logistics
- Site Plan – planning, logistics and infrastructure for all sites
- Contract artists, vendors, snow team, etc
- Permits, contracts and insurance
- Manage public safety
- Manage relationship with city workers
- Manage contract staff and volunteers
- Manage site labour crews for construction, set up and tear down
- Manage the 2020 hotel program, if applicable

[C] Eligibility:

- Onshore (Canada Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 30 September, 2019

Category : Marketing and Branding

Country : Canada

State : Prince Edward Island

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