DE-3031 - Canada (Ontario) - Data Conversion Specialists Services - Deadline January 17,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3031

Government authority located in Ontario; Canada based organization looking for expert vendor for data conversion specialist services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide digital content by moving as many of our documents and emails as possible into GCDocs, and cleaning up redundant and outdated content in PDF format. This would begin with an analysis of the digital content stored in GCDocs, the various Shared drives, and any PST files, looking at things such as document type, the last modified date, and the function and/or business group responsible for the content. The OSB has a number of PDF documents containing multiple forms and documentation from estate proceedings in a single document.
(A) PDF Analysis and Transformation. Small groups have attempted digitization of paper estate files by scanning the contents into a single PDF document stored in our operational systems of record (e-Filing).
- Sample PDF analysis (estimated timeframe: 4-6 weeks)
-Create a sample catalogue of PDF documents
-OCR the documents contained in the sample catalogue
-Search for patterns or elements that can be used to identify the beginning/end of individual documents
-Verify the results
-PDF segregation transformation (estimated timeframe: 4-6 weeks)
-Provided a successful outcome in identifying patterns or elements indicating a unique document, apply the rules required to extract individual documents from the composite PDF.
(B) Digital content transformation and migration (estimated timeframe: 4-6 months)
-Initial ROT/duplicate removal
-Validate GCDocs file plan
-Design/refine business rules for identifying ROT, the enrichment of metadata, and the
categorization/classification of data to be migrated
(C) Digital content assessment (estimated timeframe: 2-4 weeks)
-Create catalogue of content and metadata
-Analyze the data, identify duplicate, outdated, or transitory documents

[C] Eligibility:

- Onshore (Canada Only);

[D] Work Performance:

Performance of the work will be onsite.

Expiry Date : Friday, 17 January, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : Canada

State : Ontario

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