DE-3071 - Canada (Ontario) - Records Management and Digitization Solutions - Deadline February 28,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3071

Government authority located in Ontario; Canada based organization looking for expert vendor for records management and digitization solutions.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide records management and digitization solutions for the provision of secure off-site storage and management of the records in paper form; consisting of approximately 100 million records requiring Records Management life-cycle services including accession, storage, retrieval and disposition and the provision of secure off-site Digitization services to convert incoming paper information resources to digital records; consisting of up to 200 million annual pages.
- Industry best practices;
- Service level agreements and measurements;
- Barcoding;
- Digitization standards, processes and technology;
- Chain of custody standards, processes and technology;
- Data entry and indexing requirements;
- Data capture standards, processes and technology (including but not limited to Optical Character
Recognition and Optical Mark Recognition); and
- Industry software and hardware.
- TASKS: - Industry and environmental assessments; Feasibility studies; Change Management Research and Planning; Requirements planning, development and documentation; Requirements management and communication; Solution and project selection recommendations; Project implementation planning; and Review and updating of existing documents, plans, and strategies.
- Documenting feasibility studies for future state programs; Formal presentations of requirements or recommendations to various stakeholders; Organizing structured meetings or teleconferences with various stakeholders and industry representatives; Preparing written status reports and memos; Providing drafts of written submissions for review; Attending formal and informal meetings; Site visits; Providing guidance and coaching to Project Team members; and Facilitation of Project Team discussions related to various Business Analysis and Project Management processes and strategies.

[C] Eligibility:

- Onshore (Canada Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 28 February, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : Canada

State : Ontario

RFP Expired

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