DE-3271 - USA (Ohio) - Deed Books Scanning and Redaction Project Services - Deadline September 30,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3271

Government Authority located in Ohio; USA based organization looking for expert vendor for deed books scanning and redaction project services.

[A] Budget: Looking for proposal

[B] Scope of Service:

Vendor needs to provide deed books scanning and redaction project services Using 300 DPI and JPEG and TIFF Format.
- Book Scanning – Pages from books with removable binders will be scanned at 300dpi, front & back simultaneously with 1 page per image and saved as color JPEG images. Scanned images will be monitored for quality. Cleaning of the on-site scanners will be performed as necessary to maintain image quality.  All JPEG images are sequentially numbered by a zero filled 8-digit number and stored in folders named for the Book number.
- On-Site Content Inspection – After scanning, Bidder will inspect, on-site, 100% of the pages as 1” x 1.5” thumbnail images to confirm that no pages have been double fed, cut off, stretched or contain scanner errors. Any pages with these issues will be rescanned at no charge. If pages are sequentially numbered within each book, Bidder will confirm that the quantity of images within each book directory matches the last page number within each book. If there are any mismatches between number of images and number of pages, they will be corrected if present or noted in the production report. 100% of the JPEG and TIFF images will be thoroughly inspected for legibility and image quality as 12”x18” full size images in Part 2.
- JPEG to TIFF Conversion – All JPEG images will be converted to 300dpi single page Black & White TIFF images with Group IV compression. TIFF images will be sequentially numbered by a zero filled 8-digit number and stored in folders named by the Document Type and Book Number.
- Automatic Image Enhancement - Each TIFF image will be automatically deskewed and solid black borders will be removed for optimum file compression.  Despeckle is not performed on scanned images to preserve punctuation.
- Retrieval Software Program – Bidder will provide the County with a retrieval software program that will allow the County to easily access images by book-page #, quickly scroll through an entire book, view both TIFF and JPEG images, adjust JPEG grayscale contrast, crop, deskew, redact, mask, print, save or email images as needed.
- Book Tracking – Labels will be applied to the County’s shelving units to identify the location where books are to be returned after scanning.  Labels will be removed once scanning is completed
- Book Inspection - If books or pages in mechanical binders require sorting or preparation, indicate in your proposal the per hour cost you’d charge to do so. If pages are too fragile to handle, Bidder must bring this to the County’s attention.
- If an audit, litigation, or other action is initiated during the time period of the contract, Bidder shall retain such records until the action is concluded and all issues resolved or the three (3) years have expired, whichever is later.
- For more information describe in document.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Onsite and Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 30 September, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Ohio

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