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DE-3322 - USA (Illinois) - Paper to Digital Records Digitization and Management Services - Deadline November 24,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3322

Government Authority located in Illinois; USA based organization looking for expert vendor for records digitization and management services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide records digitization and management services using OCR file format
- Documents are 8.5x11 and legal in size, most are single-sided but some are double-sided,
- Transport of documents to and from vendors’ facility. Scanning is to be conducted at vendor’s facility,
- Storage of County documents in secure, climate-controlled area,
- Original documents stored off-site must be made accessible to State Attorney office with one business days’ notice,
- Digitizing and document management software shall be latest version of LaserFiche or equivalent. Determination of software equivalency shall be at the County’s sole discretion,
- Provide for unlimited scan indexes with the ability to expand at a future date.
- Provide for unlimited amount of document classes and index fields at a future date,
- Scanned documents should be straight, correctly oriented, smoothed, and free from extraneous noise,
- Day forward search indexes shall be placed in non-proprietary index files (ex. ASCII, etc.) and have the ability to export images and index files to standard programs,
- Users must have the ability to redact characters to an unreadable state.
- All software licenses for 15 users.
- Ability to restructure user access rights for multiple users and departments using Active Directory.
(2) Approximate work volume will be 193 banker’s boxes of documents.

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Tuesday, 24 November, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Illinois

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