DE-3354 - USA (California) - Document Conversion and Digitizing Services - Deadline March 16,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3354

Government Authority located in California; USA based organization looking for expert vendor for document conversion and digitizing services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide document conversion/digitizing(scanning) and related document destruction services in TIFF (Tagged Image File Format) or PDF files format as needed,
- Scanning at a minimum resolution of 300 dpi or higher,
- Scanned images shall be delivered in a format that can be imported directly into Hyland OnBase, unless otherwise agreed, and shall include indexing and metadata,
- Indexing values and image information shall be provided in in XML and CSV or other agreed upon format (documentation and sample available upon request),
- Metadata Index Values should be included as part of the XML or CSV file,
- The entire content of each file shall be scanned in same order as appears in the file so that the reproduced image precisely mirrors the original file, including full printed pages, post-its and photo
- Records that are contained within divided folders shall be scanned to mirror the organization of
the original record,
- All scanned images shall be accurately labeled and indexed,
- Color photo images shall be scanned in full color,
- Where necessary, records shall be duplexed when scanned to capture both front and back pages,
- Images shall be correctly oriented for viewing so that the reproduced image can be viewed without
Rotation, Blank pages, hole- punch images and black borders shall be removed,
- Service Provider shall utilize background suppression whenever the image will be enhanced by such processes, etc.
(2) A pre-proposal conference will be held on February 17, 2021.
(3) All questions must be submitted no later than January 27, 2021.

[C] Eligibility:

Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

[E] Proposal Submission:

Response can be submitted digitally via Email or Online.

Expiry Date : Tuesday, 16 March, 2021

Pre-proposal Conference Date : Wednesday, 17 February, 2021

Question Answer Deadline : Wednesday, 27 January, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : California

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