DE-3454 - USA (Pennsylvania) - Microfilm Services - Deadline May 11,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3454

Government Authority located in Pennsylvania; USA based organization looking for expert vendor for microfilm services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide microfilm services
- The process of reproducing records on archival microfilm with no standard processes deleted
- Data entry will include (but not be limited to) creation of target cards using case number/ name received from data provided by the County,
- A list of cases which should be in the boxes will be provided by the County. Each case contains the parties’ names, a case number, a docket number and the date closed,
- This file is currently in .pdf format,
- It can be formatted in a number of ways in order to enable the successful bidder to use data as a target page between cases,
- The list may contain instances of missing files (cases reopened after initial closure). A missing file target should be placed and those cases identified as such in the box contents label,
- Microfilming will include providing diazo duplicate reels in addition to the original silver copy, using 215’ reels. Original and duplicate developed film should be in white acid free boxes,
- The diazo duplicate reel shall be returned in a plastic box. Each box, original and duplicate must have labels identifying the contents of the boxes. A record acceptable to the Department which identifies the contents and quality readings of the film must be provided. A reduction ratio of 32:1 or 40:1 is preferred,
- The number of reels is to be estimated by the bidder. Microfilming must be done within industry standards with adequate space between images maintained in order to enable a full-size letter size copy of each image to be printed,
- Provide a separate price for shredding services per box.
(2) Approximate work volume will be 93 bankers’ boxes containing approximately 170,000 documents.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 11 May, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Pennsylvania

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