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DE-3473 - USA (Louisiana) - Record Scanning Services - Deadline June 2,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3473

Government Authority located in Louisiana; USA based organization looking for expert vendor for record scanning services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide record scanning services into PDF format using 240 DPI.
• All document imaging software that will be used during the scanning, QC, indexing and release process
• All document separator sheets, stapler removers, staplers, staples, document joggers, etc. for the duration of the rentals
- Imaging Services to scan Water Well Records
• Removing records from file cabinets, transporting to imaging work area, and then replace back in file cabinets once they have been scanned
• Prep each well record by removing all staples, paperclips, post-it notes, etc. and inserting a barcode page separator sheet
• Perform black & white duplex scanning at 240 DPI for all documents less than 11” x 17”, except color photos or other color documents that must be scanned in color
• If documents are being batch scanned, vendor must write the well# along the edge of each page contained in the well file
• After the documents in each record are scanned, they must be stapled and placed back in the folder with a “Scanned” stamp on the back page before the next file can be prepped and scanned
• Perform quality control by viewing each image for quality, correct rotation, removal of blank pages and abnormalities that would require rescanning
• Index each record by Completion Date, Parish Code, GWR Well#, Well Serial#, Well Owner, and Well Contractor
• Export all scanned documents to one multi-page PDF file per well, along with a text file containing the index information that will be used by DNR to batch load the documents and index information into their Oracle system

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be ONsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 2 June, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Louisiana

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