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DE-3501 - USA (Illinois) - Citywide Scanning Services - Deadline July 6,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3501

Government Authority located in Illinois; USA based organization looking for expert vendor for citywide scanning services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide citywide scanning services to scan approximately 1000 boxes of files.
• Retrieval of said files from the Elgin Chamber of Commerce Lower Level (location of storage), transport and conversion of files by scanning into PDF format at 300 DPI. There is no elevator in the Elgin Chamber of Commerce building. There are approximately 20 stairs to retrieve the files. Documents are primarily letter and legal sizes, but may include slightly smaller (4” x 6” photographs) or on the rare occasion, larger (maps) documents. Each physical file contains two-sided and single-sided documents. The PDFs should be multi-paged where necessary.
• Preparation of documents for scanning, including removal of staples, clips, bindings, and any other
methods of file attachment.
• Index and upload of the digitized files into Laserfiche, the City’s chosen document storage system. The vendor will need to index and file the scanned documents within the existing Laserfiche file within the proper folder. At this time indexing has not been determined. Creation of new files and sub-files may be necessary.
• The vendor shall utilize tools available in the Laserfiche system to automatically redact information
deemed sensitive by the City of Elgin (e.g. Social Security Numbers and Bank Account information).
• Documents are to be scanned in the State of Illinois. An out of state company may submit a proposal, but the documents must not leave the state to be scanned.
• Upon completion of scanning and uploading, the paper files are to be destroyed in accordance with state and federal laws.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 6 July, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Illinois

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