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DE-3518 - USA (Illinois) - RFI for Scanning and Digitization Records Management Services - Deadline July 15,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3518

Government Authority located in Illinois; USA based organization looking for expert vendor for scanning and digitization records management services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide scanning and digitization records management services using scannign resolution at 300 dpi to inventory, digitize, and shred approximately 1967 boxes and 516 cabinets of files currently in existence,
- Final product will be a .pdf file for each file identified by the file/permit number and an EXCEL spreadsheet containing the file number and permit name,
- Indicate if they intend to scan/digitize onsite or offsite,
- Files to be scanned will be in the Government’s desired order. Contractor should ensure the order is not modified.
- Most staple removal will have already occurred.
- Paper quality varies from “standard” to “glossy” to “heavyweight”.
- Document may be single or double-sided. Double sided pages count as two pages.
- Documents may be black/white.
- Documents may be text, hand-written notes, drawings, and/or photographs. If sticky notes remain, they should be scanned and are part of the page they are mounted on.
- All images shall be readable to the human eye on the original documents and must be readable on the scanned image.
- Scanned .pdf files shall be named utilizing the file number.
- Scanned images will be saved and stored as PDF images.
- To provide an initial 10 files by electronic means to the Contracting Officers Representative (COR) or government representative to ensure the image, etc.                                                                                                                        (2) Approximately work volume will be 19,141,000 pages.

[C] Eligibility:

Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite and Onsite Vendor needs to carry work in their office location.

[E] Proposal Submission:

Response can be submitted digitally via Email or Online.

Expiry Date : Thursday, 15 July, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Illinois

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