DE-3625 - Canada (Nova Scotia) - Archival Digitization and Description Services - Deadline October 4,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3625

Government Authority located in Nova Scotia; Canada based organization looking for expert vendor for archival digitization and description services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide professional digitization and description services to scan and provide online access to archival photographs, cartographic and architectural material.
1. Scan items and create master images according to archival standards and institutional procedures using the following equipment:
a. Photographs (prints, slides, negatives) using the Archives’ Epson Expression 11000XL Photo Scanner and Silver Fast software
b. Maps, plans and oversize textual documents using the Rowe 450I large-format scanner and Scan Manager software
2. Perform post-scanning quality control checks and make any adjustments or corrections as required using Adobe Photoshop software, including applying colour correction, brightness or contrast correction, cropping images, etc.
3. Prepare images for sharing using Adobe Photoshop software, including Create low-resolution derivative images and applying watermarks.
4. Follow institutional procedures to manage master and derivative image files created
a. Follow established institutional file naming conventions
b. Store image files in the designated network location
5. Create item-level descriptive records for each item in the Archives Database
a. Descriptions must adhere to institutional procedures and the Rules for Archival Description standards
b. Determine copyright status
c. Attach derivative image to descriptive record if copyright permits
6. Re-housing of original analog photographs according to institutional procedures may be required if current storage is inadequate.
- Support Provided by HRM:
1. Scanning equipment and technical support
2. Laptop with all required software
3. Access to digital storage locations and required database systems
4. Training on specific equipment, software, databases and institutional procedures
5. Archival storage supplies, cotton and latex gloves
6. Selection of analog material to be scanned
7. Review of all descriptions and digital files.

[C] Eligibility:

- Onshore (Canada Organization Only);

[D] Work Performance:

Performance of the work will be ONsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 4 October, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : Canada

State : Nova Scotia

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