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DE-3804 - USA (Colorado) - Document Scanning, Digitizing, and Indexing Services - Deadline March 31,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3804

Government Authority located in Colorado; USA based organization looking for expert vendor for document scanning, digitizing, and indexing services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide document scanning, digitizing, and indexing services using scanning resolution at 300 dpi, in multi-page - PDF file format.
- This work shall include: 
• Pick up all records at the beginning of the job. 
• Include Optical Character Recognition (OCR) for full text searching capabilities 
• unless documents include very little text 
Provide a CSV version of this index with the fully qualified name for each image.
- Vendor shall be responsible for all document preparation, including removing staples, paperclips, bindings, repairing torn corners, removing dog ears, and any related steps required to prepare documents for scanning.
- Most documents will be scanned in black and white, although, some documents will require colour scanning.
- All images shall be deskewed with solid black borders removed. 
- Document indexing will be folder-level indexing. It is estimated that file naming of documents will be folder and/or record title, 10-25 characters each. Vendor shall consult with the City to determine individual file naming conventions. 
- Average images per folder will vary from 1 image per folder or more. 
- Vendor shall perform quality assurance on scanned images to ensure accuracy, quality and legibility as well as provide the opportunity for the City to provide quality assurance and control at various stages of the project and prior to destruction of any records. 
m. Data must be delivered to the city by means of Secure File Transfer Protocol (FTP) supplied by Vendor. 
- Electronic document retrieval must be available within 5 business days during conversion. 
(2) A non-mandatory pre-bid meeting will be held on March 17, 2022.
(3) All questions must be submitted no later than March 22, 2022.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite.

Expiry Date : Thursday, 31 March, 2022

Pre-proposal Conference Date : Thursday, 17 March, 2022

Question Answer Deadline : Tuesday, 22 March, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Colorado

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