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DE-3813 - USA (Illinois) - Paper to Digital Record Imaging, Scanning and Digitization Services - Deadline April 4,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3813

Government Authority located in Illinois; USA based organization looking for expert vendor for paper to digital record imaging, scanning and digitization services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide paper to digital record imaging, scanning and digitizing services for land images and vital records using scanning resolution at 300 dpi in black and white TIFF and PDF file format.
- Additional requirement digitizing services for microfilm records, facility plans and manuals, coroner records, accounting records and meeting minutes for other county departments that are required to document the county’s governance and administration history.
- Planning and zoning records: approximately 119,000 images on 35 reels of 16mm microfilm and 9,900 files to be indexed from microfilm.
- Facility plans and manuals: library of approximately 100 older documents (primarily drawings and maps) requires scanning and indexing into an electronic format.
- Coroner records have 16 record books, 32 file cabinet drawers, 40 copy paper boxes of records, and 130 reels of microfilm to be scanned and indexed.
- Scanned files should be provided in a high-quality PDF electronic format that supports full text search and is clearly legible. Off-site scanning of records at the vendor’s facility is permissible.
- Contracts and meeting minutes approximately 400 contracts and more than ten years of historical committee meeting minutes (10 file boxes) to be scanned and indexed.
- Treasurer’s office records documents are varying numbers of pages and the office has roughly 30-40 boxes of drainage related documentation that requires scanning and indexing to support ease of search as required.

[C] Eligibility:

- Onshore (US Organization Only);

[D] Work Performance:

Performance of the work will be Onsite and Offsite.

Expiry Date : Monday, 4 April, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Illinois

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