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DE-3851 - USA (Washington, DC) - RFI for Digitization Services - Deadline May 20,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3851

Government Authority located in Washington, DC; USA based organization looking for expert vendor for digitization services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide document digitization services for 110 volumes.
- Deliverables include master files in JPEG 2000 with up to a 4 to 1 lossless compression ratio format, searchable PDF/A 2-b files with embedded OCR text, text file, USLM XML, and associated metadata.
- Approximate Number of Pages: - 141,088 Pages.
- The contractor shall provide services in the following areas:
• Dis-binding of case-bound materials
• Destructive scanning of bound material
• Creation of metadata
• Processing of images to create derivative PDF files with embedded OCR
• Creation of USLM XML files
• Creation to text files
• Creation of Bags
• Provide test samples in accordance with requirements
• Transportation of materials
- The digitization sequence should include the original cover, blank pages, table of contents, all content pages including foldouts and tipped in maps, indexes and supplemental material in their original order and layout, and the final cover.
- Images
- Color Image Settings: Bicubic down sampling to 150 ppi for images above 225 ppi
- Grayscale Image Settings: Bicubic down sampling to 150 ppi for images above 225 ppi
- Monochrome Image Settings: Bicubic down sampling to 300 ppi for images above 450 ppi
- Scan material and technical targets following the required guidelines for image capture or digital conversion, such as
• rendering the complete page (image should fill the scan area);
• maintaining proper image orientation (landscape, portrait);
• aligning page on scanner to ensure skew is within the limits of the statement of work and to preserve front to back registration for printing of paper copies from digital files;
• reproducing the polarity of the original item (typically positive polarity; for photographic or micrographic negatives the polarity will be reversed to produce a positive image);
• checking for aliasing or other distortions, including moiré and applying special treatments to eliminate or minimize their effects;
• utilizing special handling methods when necessary (e.g., no use of auto document handlers, no face- down scanning of bound volumes, etc.);
• reporting and discussing any problem images or files that cannot be captured to meet benchmark specifications;
• inspecting film intermediates for quality and consistency; and
• post-processing digital images (cropping, deskewing, despeckling, image rotation) or files.
- Image Specifications:
• Scan at 400 ppi (original document size)
• Scan with 24-bit RGB color
• Master file format: JPEG 2000 with up to a 4 to 1 lossless compression ratio

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 20 May, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Delaware

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