Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3905

Government Authority located in New Hampshire; USA based organization looking for expert vendor for paper to digital document scanning and record management services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide paper to digital document scanning and record management services in PDF and OCR file format
- To digitally scan and index existing files in Town Hall, and to propose and provide a document management software system
- seeking document scanning services, such as scanning of paper files ranging in size from letter, legal and ledger, to oversized plans
- The contractor will maintain a tracking system to allow for retrieval of any document that is in process.
- Document preparation includes, but is not limited to, straightening folded documents, removal of staples, binder clips or paper clips, removal of documents from binders or file folders and fasteners, or any other type of document retention fastener
- Documents will be returned in original order and folders.
- Scanning of documents in PDF-A format.
- The vendor will not scan blank documents.
- Duplex scanning abilities.
- Image orientation recognition.
- Blank page orientation and deletion.
- OCR (Optical Character Recognition)
- Index of all scanned documents
- Provide training of staff on equipment and related software.
(2) Approximate work volume will be over 3000 property files and various other town files.

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Wednesday, 22 June, 2022

Category : Data Entry, Scanning, Records and Document Related Services, Records Storage Services

Country : USA

State : New Hampshire

RFP Expired

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