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DE-3929 - USA (Iowa) - Paper and Microfilm Media to Digital Document Scanning, Indexing and Image Conversion Services - Deadline July 11,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3929

Government Authority located in Iowa; USA based organization looking for expert vendor for paper and microfilm media to digital document scanning, indexing and image conversion services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide paper and microfilm media to digital document scanning, indexing and image conversion services using scanning resolution at 300 dpi and 600 dpi. in Single Page – PDF, TIFF, or JPG file format.
- Capabilities, experience and resources required to provide scanning, microfilming, indexing and imaging services.
- Digital images will be indexed as an archival file to allow internal and external customers to view and edit files when needed
- Provide scanning and image conversion services
- Use image Capture software and export the required data in a comma separated text format for each job
- Low contrast between the background and text
- Scanned documents shall be scanned and rotated so that the images are right reading, (top of page should be scanned and viewed in the same orientation) image orientated correctly, all noise removed, hole punch filter applied, black borders removed, auto detect duplex pages, blank pages of a two-sided original are not scanned or billable deskewing applied, invert image applied as required for negative images, cropping may be required
- Documents that show deterioration will be placed between clear sheets or some type of protective method to prevent further document handling damages.
- Provide the fields and indexing information for each project
- Indexing information to organize the digital images in an electronic filing system
- Provide the electronic files on either DVD media dependent on file size.
- One copy of DVD media in clear protective cases will be required per project.
- Microfilm Services
- Converting from analog to digital from different types of media
- Film duplicating from roll film.
- Converting documents from hard copy to 16mm or 35mm film
- Majority of the microfilm services for film, aperture cards, or micro fiche will be converted to digital images
- Conversion or duplicated work performed shall include image count and accurate verification
- Data entry services shall include file naming and index data validation services
- Text comma-delimited document containing the index of scanned images.
- Format of this file should contain metadata as well as image data: Date processed, file name, field values etc.
- Index and data entry services
- Manual indexing and data entry
- Double Key or Validation
- Database and spreadsheet reporting to include metadata and image Data
- Indexing Requirements for Microfilm, film duplicating and for paper to film Conversion.
(2) Approximately work volume will be 625,000.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 11 July, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Iowa

Cost to Download This RFP Document : $ 9

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