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DE-3944 - USA (Washington, DC) - Document Pick-Up, Storage, Scanning, Digitizing and Destruction Services - Deadline July 15,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3944

Government Authority located in Washington, DC a; USA based organization looking for expert vendor for document pick-up, storage, scanning, digitizing and destruction services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide document pick-up, storage, scanning, digitizing and destruction services using scanning resolution at 300 DPI in PDF and OCR file format.
- Pick-Up, Inventory, Transportation:
- Pick-up documents in their original state (stapled, bound, rolled, in a notebook, etc.)
- Perform a joint inventory with the Government of the box number and provide a “Pick- Up Slip” or other document as proof of pick-up to be signed by both a Contractor representative and the Government representative
- Scanning:
- Inspect documents for torn edges, rips in the paper and punched holes that need repair
- Repair the edges, rips, and punched holes in such a manner that will not impede scanning.
- Remove staples, paper clips, and rubber bands while maintaining proper order and separation of files
- Review documents for things such as post-it notes, different paper sizes, and 2-sided Copies
- Scan all documents with at least a resolution of 300 DPI
- File Type: Single or Multi Page – PDF
- Images must be oriented correctly for viewing
- Enhance any “low quality” images that are determined by the Contractor, to have enough quality to produce a readable digital image
- Optical Character Recognition (OCR) all content with guarantee of 99.5% accuracy on images
- Images are of the same or better quality than the original
- All images are accurately labeled
- Delivery of Images:
- Delivered images shall be in a PDF format including OCR text
- Storage:
- Access to files shall be limited to personnel involved in the scanning project
- The Government must have access to all documents upon request, with a hard copy or electronic file provided within 48 hours
- Destruction:
- Not retain any copies (electronic or otherwise) of any digitized documents accepted by
the Government.
(2) This bid is set aside for Total Small Business Set-Aside (FAR 19.5).

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Friday, 15 July, 2022

Category : Data Entry, Scanning, Records and Document Related Services, Destruction Services

Country : USA

State : District of Columbia

RFP Expired

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