Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3952

Government Authority located in California; USA based organization looking for expert vendor for digital scanning services.

[*] Budget: Looking for Proposal

[*] Scope of Service:

(1) Vendor needs to provide digital scanning services using scanning resolution at 600 dpi. – PDF, TIFF, or JPG file format.
- Planning division documents (approximately 100 banker boxes stored at city hall’s planning file room), including microfiche records
- Building division existing and new permit files (generates approximately 3 banker boxes per month), including construction plans
- Public works department existing and new permit files (generates approximately 3 banker boxes per month), including mylar subdivision, street, or infrastructure improvement plans
- All city departments on an as-needed basis
- Any and all city documents in the possession of the Proposer must be stored in a climate controlled safe and secure location
- Access to all documents outsourced for scanning upon request, with a hard copy or electronic file provided within 24 hours
- All scanning, indexing and quality assurance (“QA”) must be performed
- Duplex scan documents to capture both front and back of document where Needed
- Images must be oriented correctly for viewing
- Image Clean-up: the scanned document should be de-skewed and despeckled, blank pages and black borders removed and background suppression where the image will be enhanced by such processes
- Manual image quality adjustment and QA of every image for clarity, quality, cut-offs or compression errors
- Documents indexed with up to 10 fields. Indexing sources may include scan sheets, file folders, and/or image verification
- Indexing and image information in XML and CSV format (documentation and sample available upon request)
- All scan dimensions must be the same size as the original document
- Images are to be provided on an archival quality DVD that cannot be altered or changed
- OCR all content with guarantee of 99.5% accuracy on images
- Images are of the same or better quality than the original.
- All documents are to be scanned in the same order they exist in paper form
- All images are accurately labeled and indexed
- Visual inspection of each image, making quality adjustments as needed
(2) Work volume will be approximately 103 banker boxes.
(3) All question must be submitted no later than August 1, 2022.

[*] Eligibility:

- Onshore (USA Organization Only);

[*] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 22 August, 2022

Question Answer Deadline : Monday, 1 August, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : California

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