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DE-3975 - Canada (Ontario) - Record Digitization Service - Deadline August 10,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3975

Government Authority located in Ontario; Canada based organization looking for expert vendor for record digitization service.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide record digitization service.
- Files are related to planning and watershed management department but also include files related to hr, payroll, and finance.
- Determine the quality and quantity of records and identify appropriate strategy
- Develop document inventory along with conservation team to categorize documents in the best possible manner
- Establish implementation methodology to execute the digitization process. provide recommendations to develop a standardized file structure, meta data and naming conventions
- Document preparation, labelling, and scanning of documents in a secure and confidential manner.
- Establish workflow and tracking system for files to be processed
- Image clean-up to ensure that documents that have deteriorated in quality over the years are enhanced and scanned in the best possible format
- Digital hosting & storage solution with secure web link. solution should be easily accessible and searchable based on metadata.
- Organized digital documents that are easy to search and access.
- Training and support to staff for managing and accessing digital solution.
(2) Approximate work volume will be 250-350K files.
(3) All the questions must be submitted no later than August 3, 2022.

[C] Eligibility:

- Onshore (Canada Only)

[D] Work Performance:

Not Applicable

Expiry Date : Wednesday, 10 August, 2022

Question Answer Deadline : Wednesday, 3 August, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : Canada

State : Ontario

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