Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4002

Government Authority located in Washington, DC; USA based organization looking for expert vendor for paper to digital real property documents digitization and scanning services.

[*] Budget: Looking for Proposal

[*] Scope of Service:

Vendor needs to provide paper to digital real property documents digitization and scanning services in Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), and Optical Mark Recognition (OMR) file format.
- Ensure all pages are present and, in a condition, ready for scanning.
- Examine each document and remove binders, staples, paper clips, sticky notes and all other materials that prohibit proper scanning.
- Review document to verify scan-ability, noting any torn pages and flattening or uncurling pages to ensure the paper materials will scan smoothly.
- Make photocopies of original documents or pages, if necessary, that are fragile or of a non-standard size or thickness which may hinder or be irreparably damaged upon movement through the scanning equipment or that may not yield a legible image due to bleed-through.
- Insert target sheets, as needed, to create a place-holder for oversized or special handling pages such as maps, charts or pages that require different scanning settings.
- Insert separator sheets to identify breaks in lengthy documents or attachments to a parent document or to determine when a new document begins during batch scanning operations
- Determine appropriate scanning settings.
- Count and annotate the number of pages to be scanned in the original document and check after scanning that all necessary pages were captured.
- Assemble materials that will be batch-processed according to scanner and software requirements.
- Document identification and preparation. Preparing selected documents for scanning
- The contractor will load, scan and convert paper documents into digital files. During this activity, the contractor must ensure no pages are skipped or double scanned, that the scanner does not jam, and quality checks to ensure that the digital file meets the appropriate standards and specifications for federal records.

[*] Eligibility:

- Onshore (USA Only);

[*] Work Performance:

Performance of the work will be Onsite.

Expiry Date : Tuesday, 6 September, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : District of Columbia

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