DE-4028 - USA (California) - Microfiche and Microfilm Records in Digital Files Scanning and Indexing Services - Deadline October 4,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4028

Government Authority located in California; USA based organization looking for expert vendor for microfiche and microfilm records in digital files scanning and indexing services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide microfiche and microfilm records in digital files scanning and indexing services at a minimum of 300 DPI in OCR and TIFF format.
- Digitize its existing microfiche, microfilm, and all paper records into an industry standard digital format in order to reduce physical storage needs and create an easy to use, fully searchable, high-quality digital archive.
- Convert the Department’s existing microfiche and microfilm records into digital files;
- Develop and implement an ongoing scanning process for incoming documents, ranging from full-sized construction plans to letter-sized documents;
- Provide document scanning services for existing hard copy documents currently being stored within the Department; and
- Create a standardized index compatible with Laserfiche or any updated document repository the department is using.
- The following list provide examples of the types of documents to be scanned:
1. Existing microfiche and microfilm
2. Construction plants
3. Letter-sized documents
4. Folded maps
5. Construction plan rolls
6. Bound reports and publications
7. Letter and legal-sized documents
• Imaging (Scanning) and Indexing Specifications
- All Scanning and Indexing
- Document preparation for scanning (and reassembly)
- Imaging (Scanning) of paper records in all sizes in required format for placing into Laserfiche (TIFF)
- Imaging (Scanning)
- Optical Character Recognition (OCR)
- Quality checking images scanned
- Data entry of index fields following Laserfiche Templates
- Quality checking index data
- Illegible images
- Damage to records
- Request by County for records or images
(2) All the questions must be submitted no later than September 19, 2022
(3) The contract period will be for one year.
(4) Mandatory site visit will be held on September 14, 2022

[C] Eligibility:

- Onshore (USA ONLY);

[D] Work Performance:

Performance of the work will be Offsite.

Expiry Date : Tuesday, 4 October, 2022

Pre-proposal Conference Date : Wednesday, 14 September, 2022

Question Answer Deadline : Monday, 19 September, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : California

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