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DE-4054 - USA (Louisiana) - Records Management and Document Imaging System Implementation and Support Services - Deadline November 18,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4054

Government Authority located in Louisiana; USA, based organization looking for expert vendor for records management and document imaging system implementation and support services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide records management and document imaging system implementation and support services to assistance with active and inactive records management, policy development, training, technology support, and scanning/imaging support for current and future records and documents.
- addressing current and future record and document management needs, and to provide the necessary project management, installation, implementation and training services and operational services for scanning/imaging support while complying with federal and state law and applicable standards regarding records management and retention
- Project planning and start-up activities
- Application set-up and configuration
- Development of enterprise indexing strategy
- Automated conversion of selected documents and records maintained in the Universal Content Management System (UCM), a web-based program developed by Oracle
- Scheduling meetings and training sessions
- provide project management support for Imaging Operations using on-site personnel
- Preparing documents for scanning
- Processing non-paper media
- Inputting indexing data
- Performing quality control and quality assurance on images and indexed data
- Converting electronic documents
- Converting documents for one-time import
- scan, image, import and index all documents accurately
- Imaging Operations shall include all aspects of the active and inactive records management
- Implementing best practices to ensure the accuracy of metadata and protection of confidential, private, or security sensitive records or information
- Developing and implementing retention schedules for all agency records, regardless of format
- Developing an acceptable approach and associated procedures for disposing of agency records that have reached the end of their retention period, regardless of format
- Maintaining inventories of inactive records, both onsite and offsite, and ensuring adequate access to records.
(2) A pre-proposal conference will be held on October 4, 2022.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Onsite.

Expiry Date : Friday, 18 November, 2022

Pre-proposal Conference Date : Tuesday, 4 October, 2022

Category : Data Entry, Scanning, Records and Document Related Services, Software, System and Application

Country : USA

State : Louisiana

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