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DE-4062 - USA (Maine) - Digital Scanning Services - Deadline October 3,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4062

Government Authority located in Maine; USA based organization looking for expert vendor for digital scanning services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide digital scanning services in scanning resolution at 300-800 DPI in pdf file format
- offsite scanning services for mostly paper documents at an approved offsite scanning facility. Perform scanning and the indexing of all records and documents submitted by the town for conversion of each into a digital format(pdf). These will include to the following document types: permits, correspondence, pictures, reports, certificates, architectural drawings, surveys, engineered plans and blueprints of varying sizes.
- Pick up all or part of the documents at the beginning of the job.
- Scan all documents at town’s preferred resolution at time of RFP: 300-800 dpi.
- Naming scanned documents for identification based on index system provided by the town map and lot numbers will be provided on rolled plan sets and on each paper folder.
- All documents will be scanned and compiled into pdf files with the typical size not to exceed 50 MB exceptions may be mutually agreed upon by both parties for large plan sets.
- Ensure that all information that can be interpreted on the original can be interpreted on a full-size printout of the scanned image. Resolution shall be sufficient to ensure that all information legible on the original is legible on the images
- Digitized document files must be placed in labelled digital folders corresponding to the property file. Digital folders must be created for each property folder and labelled accordingly.
(2) Approximate work volume will be 3,400 property files.
(3) All question had been submitted no later than September 26, 2022.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 3 October, 2022

Question Answer Deadline : Monday, 26 September, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Maine

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