DE-4070 - USA (Texas) - Offsite Records Storage and Management Services - Deadline October 27,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4070

Government Authority located in Texas; USA based organization looking for expert vendor for offsite records storage and management services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide offsite records storage and management services using scanning resolution at 300 dpi in PDF file format.
- Business records hardcopy records storage - multiple formats and sizes, including but not limited to, paper in standard and non-standard cartons, microfilm, radiology records
- Capacity for approximately Twelve Thousand (12,000) boxes of current inventory
- Approximately Ninety-five Thousand (95,000) linear feet or record storage space
- General and customary services associated with offsite records storage (e.g. retrieval, refile, new carton ingestion, box delivery, etc.)
- Climate controlled according to standards (65-70 degrees;45-50% humidity)
- 24/7 access to online inventory and box management tracking system with robust reporting
- Storage of hardcopy medical records in terminal digit order
- call-back of approximately Three Hundred (300) records per month
- Data file of inventory to update Epic with record location
- Image conversion - hardcopy to electronic
- High-volume (bulk) conversion
- Indexing and data entry for hardcopy and electronic records
- Media destruction to include, but not limited to magnetic backup tapes to include mini cartridges, zip disks, floppy disks, optical media
- Online interface for account management, service requests, orders, etc.; including billing management
(2) A pre-bid meeting will be held on October 5, 2022.
(3) All questions must be submitted in written no later than October 13, 2022.
(4) The contract period will be for five years.

[C] Eligibility:

Onshore (USA Organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 27 October, 2022

Pre-proposal Conference Date : Wednesday, 5 October, 2022

Question Answer Deadline : Thursday, 13 October, 2022

Category : Data Entry, Scanning, Records and Document Related Services, Records Storage Services

Country : USA

State : Texas

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