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DE-4087 - USA (New York) - Paper to Digital Document Imaging and Scanning Service - Deadline November 3,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4087

Government Authority located in New York; USA based organization looking for expert vendor for document imaging and scanning service.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide document imaging and scanning service using scanning resolution at 300 PPI with a 1:1 image ratio in PDF, TIFF file format.
- Provide high quality, secure scanning, indexing, and conversion services
- Digitizing paper records for electronic storage, processing, and retrieval
- Tax Roll records, including but not limited to warrants, resolutions, and correspondence will also be scanned and included as part of the digital surrogate for each Tax Roll
- Provide a scanning, imaging, conversion, and indexing process with the resulting images and data being sent to the county for import into the county’s electronic content management system
- Convert paper documents of varying sizes to electronic format. Document sizes may range from small (letter size) to large (ledger size paper).
- Prepare documents for scanning by removing staples, bindings, paperclips, post-it notes, etc.
- Scan paper documents
- Documents will be scanned front-to-back with pages in the same order as exists in the physical record.
-  Documents will be imaged single-sided or duplex as required
- Index records using keyword metadata specified by the county.
(2) approximate work volume will be 25,000 pages contained across all the ledgers for one year.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 3 November, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : New York

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