DE-4130 - USA (Arizona) - Document Management Services - Deadline December 13,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4130

Government Authority located in Arizona; USA based organization looking for expert vendor for document management services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide document management services.
- Ability to make documents searchable via various metadata
- The contractor must have the software to scan files in 300 BPI Bi-Tonal formats.
- The contractor must be able to prepare the documents for scanning by removing paper clips, staples, and clasps from plan sets.
- The contractor must have the ability to scan large format plan sets of various sizes as well as 8.5” x 11” small format plan files.
- The documents will be taken to the contractor’s facility where they are to be scanned and loaded into the city’s enterprise document management system (EDMS) through a weekly upload via a secure file transfer protocol (SFTP) connection or scheduled hard drive transfers.
(2) Approximate work volume will be 50,000 historic plan files that range from small certificate of occupancy records to large format construction plans that need to be digitized. These 50,000 plan files contain an estimated 400,000 pages of large format construction plans, with another 330,000 small format documents embedded in those construction plans and 350,000 pages of small format records that need to be scanned.
(3) A pre-proposal conference will be held on December 6, 2022.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 13 December, 2022

Pre-proposal Conference Date : Tuesday, 6 December, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Arizona

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