DE-4146 - USA (Alaska) - Film and Digital Image (Micrographic) Conversion Services - Deadline December 30,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4146

Government Authority located in Alaska; USA based organization looking for expert vendor for film and digital image (micrographic) conversion services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide film and digital image (micrographic) conversion services to convert existing paper and micrographic documentation into digital formats in order to achieve more efficient storage, retrieval, and management of business records.
• Microfilming of old historic records,
• Microfilming of archival records, preservation records, and administrative records for individual agencies,
• Diazo Duplication of microfilm,
• Redox prevention treatment,
• Conversion of both paper and micrographic formats to digitized images,
• Optical character recognition (OCR) upon written request,
• Confidential destruction of records,
• Other services, such as minimal document preparation and indexing,
• Ability to promptly return any files needed by agency due to unexpected legal demands, even if not scanned yet,
• Tracking and shipping of records located throughout the state,
• Delivery of imaged records.
- Scanning of archival documents shall be at true optical resolution of at least 300 dpi scanning of administrative documents must be of at least 200 dpi interpolation to a higher resolution from a lower resolution will not be permitted;
- Scan double-sided and irregular sized documents;
- The reduction ration must be no greater than 24X for archival and 40X for administrative image capture;
- Dynamic thresholding must produce images that, when written to film, have a density between 0.80 and 1.50, depending upon the contrast of the original documents;
- Skewed and misaligned images must be properly aligned;
- Images shall be sharpened as needed to achieve the approximate appearance of the original documents;
- A computer-based index must be generated for each document. I.E subject matter, number of pages etc;
- The digital images must be written out to the film in TIFF using the grey scale mode.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 30 December, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Alaska

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