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DE-4175 - USA (Maryland) - Paper to Digital File Conversion Services - Deadline February 16,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4175

Government Authority located in Maryland; USA based organization looking for expert vendor for paper to digital file conversion services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide and convert paper documents, file folders, and images to full-text searchable PDF digital files.
- Digital files will be organized into a records index that shall include audio or video recordings included with the records.
- Moving any material obstructing the content of the document (such as a post-it or other note) to blank portion of document or adhere to separate document for scanning.
- Organization will depend on type of file, with the majority being organized chronologically by case number and date.
- Records index shall include all video or audio recordings included with files.
- Scanning shall utilize optical character recognition (OCR).
- Destroy audio or video recordings and shred documents after completion and provide certificate of destruction; and
- Deliver digital files on encrypted flash drives.
(2) Approximate work volume will be 328,000 pages.
(3) All questions must be submitted no later than February 3, 2023.
(4) An intent to bid will be due on February 16, 2023.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 16 February, 2023

Question Answer Deadline : Friday, 3 February, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Maryland

Cost to Download This RFP Document : $ 9

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