X
X

DE-4174 - USA (Maryland) - Paper to Digital File Conversion Service - Deadline February 16,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4174

Government Authority located in Maryland; USA based organization looking for expert vendor for paper to digital file conversion service.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide paper to digital file conversion service into full-text searchable PDF digital and OCR file format.
- Digital files shall be returned within two (2) weeks of records intake
- Intake and transportation shall maintain 100% chain of custody
- Successful Bidder shall have a process in place to allow for document retrieval, if necessary
- Perform document preparation
- The removal of fasteners
- Straightening bent corners and other folds
- Moving any material obstructing the content of the document (such as a post-it or other note) to blank portion of document or adhere to separate document for scanning,
- Repairing any damage
- Create a records index
- Organization will depend on type of file, with the majority being organized chronologically by case number or date
- Records index shall include all video or audio recordings included with files
- Digitize all records;
- Scanning shall utilize optical character recognition (OCR).
- Perform quality control to ensure all digitized files are legible
- Successful Bidder shall provide an electronic sample of scanned documents prior to full project commencement
- Destroy audio or video recordings and shred documents after completion and provide certificate of destruction
- Deliver digital files on encrypted flash drives
- Provide a sample of scanned documents before initiating full scanning
- Provide a certificate of destruction for all records
- Deliver digital files to the Commission on Judicial Disabilities on encrypted flash drives
(2) Approximately work volume will be an estimated page count of 328,000 pages, and an estimated box count of 140 boxes.

[C] Eligibility:

- Onshore (US Only)

[D] Work Performance:

- Performance of the work will be Offsite.

Expiry Date : Thursday, 16 February, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Maryland

Cost to Download This RFP Document : $ 9

You can either pay for Single RFP/Bid document or Subscribe with Monthly Subscription for whole Data Entry, Scanning, Records and Document Related Services Category/Categories.

If you will obtain monthly subscription for Data Entry, Scanning, Records and Document Related Servicescategory/categories, you will be able to access all the RFPs from that Category. Here are the Monthly Subscription offers. So, subscribe for Monthly offers and get rid of Individual RFP payment.

*No commitment =
(1) There is no minimum commitment.
(2) You can subscribe for as less as 1 month and cancel it any time. If you subscribe for annual offer, you can cancel it any time within year.
(3) There is no partial refund policy after Monthly or Annual subscription. You will be required to use services for a Month (Or Year since you have availed discounted pricing).
(4) You can cancel your subscription any-time directly from your PayPal account to stop further recurring charges before next due date.
(5) You will be able to download all RFPs for subscribed Category or Location without any extra cost.

Similar RFPs