Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4328

Government Authority located in Maryland; USA based organization looking for expert vendor for paper to digital digitization of paper records project service.

[*] Budget: Looking for Proposals

[*] Scope of Service:

(1) Vendor needs to provide paper to digital digitization of paper records project service in ICR and OCR file formats.
- Provide processes and pricing for hard copy document scanning, metadata extraction, and import into the city’s existing Laserfiche document management system.
- Provide guidance on industry best practices for imaging, document management, and workflows for the data types listed above.
- Focus on the need the city has to improve records management, retention, indexing, workflow, document access, retrieval of documents created and utilized by the police department case files and the department of the fire marshal and permit services, utilizing the city existing Laserfiche platform to store digital images quickly and effectively for archival permanence, and to and to migrate the information to other mediums (hardware or software) in the future as technology changes for the full retention of a record and be able to remove records by date, type or number range.
- Import documents directly into the city Laserfiche document management system, to include ICR and OCR wherever possible, and to include original scanned images
- Offeror is requested to include relevant experience with municipal governments of
like size to the city.
- Offeror is requested to provide pricing for any additional services listed in these services commonly required by organizations like the city and optional recommended service that bring added value.
- Offeror is requested to provide all available levels of document preparation and assembly and quality assurance and reassembly and pricing for each level.
- Offeror is to provide an overview of business process management including addressing ability to designate a destruction date for files.
(2) Approximately quantity will be 6,986 property files in hardcopy that include permits, inspection reports, correspondence, correction orders, and citations.

[*] Eligibility:

- Onshore (USA Organization Only)

[*] Work Performance:

- Performance of the work will be Offsite.

Expiry Date : Wednesday, 5 July, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Maryland

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